DUTIES and QUALIFICATIONS DISTRICT 38 OFFICERS AND STAFF

Elected Offices
(per Article VII of the District Administrative Bylaws)  

Appointed Offices
(appointed by the District Governor)

No Elected District Officer may be re-elected to the same office for succeeding terms in which a full year has been served, except that the Division Governors may be re-elected to succeed themselves for one (1) term. Appointed Officers shall be eligible for re-election or re-appointment for one (1) succeeding term only.

Other Offices: Toastmasters International credit toward any educational award is limited to service as a District Officer named in the [table above] - Elected Officers and Appointed Officers only. Term of Office: The terms of all District Officers shall commence at 12:01 a.m. on July 1 and end on the following June 30, at midnight.

DISTRICT GOVERNOR

As The District’s chief executive officer, directs the District in a way which: fosters strong Clubs; produces maximum growth in education completions, Clubs and membership; and is consistent with the interest of members of Toastmasters International. Responsible for motivating the District to achieve Distinguished District status. Achieves the mission of the District in a manner that motivates volunteer leaders and promotes a standard of excellence in all District activities.
                          
At the time of taking office, the District Governor shall have served at least 6 consecutive months as a Club President and at least 12 consecutive months as a Lt. Governor or Division Governor, or a combination thereof.

Duties: The District Governor shall report to and take direction from the District Council in matters pertaining to District organization, programs, and procedures, but the District Governor shall be ultimately responsible to the Board of Directors in the exercise of his or her powers and duties.

The District Governor shall uphold and promote the purposes of Toastmasters International in the District.

As the representative of Toastmasters International, the District Governor, personally and through the Lieutenant Governors, shall carry out the programs approved by the Board of Directors and the District Council.

The District Governor presides at all meetings of the District Council and the District Executive Committee; fills such appointive offices as are provided for in these Administrative Bylaws, subject to the approval of the District Executive Committee and confirmation by the District Council; authorizes withdrawals of District funds, in the manner and to the extent provided in Article XII of these Administrative Bylaws; and must approve all withdrawals chargeable to the District on the books of Toastmasters International.

By the published deadlines, the District Governor shall submit to the Board of Directors any reports that may be required by the Board of Directors.

The District Governor shall provide to each member Club in this District and to World Headquarters, copies of the adopted budget, the report of the Audit Committee, and such other reports as the Board of Directors from time to time may require.

The District Governor shall furnish World Headquarters with such information as the Board of Directors from time to time may require before the District shall be eligible to withdraw funds of Toastmasters International authorized by the Board of Directors for District activities and operations.

Qualifications: At the time of taking Office, the District Governor shall have served:

• at least six (6) consecutive months as a Club President AND
• at least twelve (12) consecutive months as a Lieutenant Governor or Division Governor or a combination thereof.

LIEUTENANT GOVERNOR of EDUCATION and TRAINING (LGET)

Under the guidance of the District Governor, strives to have every Club and each member reap the benefits of the Toastmasters educational program and to have every Club become a Distinguished Club. Provides direction and counsel to Division Governors, and Club officers on the educational opportunities in Toastmasters. Responsible for the design and conduct of successful District training programs, conferences, and other District educational events. Responsible for achieving Distinguished District goals for membership and Club growth.

At the time of taking office, the Lt. Gov. Education & Training shall have served at lease 6 consecutive months as a Club President and at least 12 consecutive months as a Lt. Governor , a Division Governor, or an Area Governor, or combination thereof.

Duties: The Lieutenant Governor Education and Training (LGET) is the second ranking member of the District Executive Committee, and presides over that body and the District Council in the absence of the District Governor.

The LGET assists the Education Committees of the member Clubs and Areas and Divisions of the District in utilizing the educational programs and materials of Toastmasters International and has the responsibility for:

• the training of all Division, Area and Club Officers;
• the preparing and conducting of educational programs for District Conferences;
• the supervising and coordinating of District-wide speech contests; and
• the formulating of specific educational recognition programs.

The LGET shall attend District Council meetings.

Qualifications: At the time of taking Office, the Lieutenant Governors shall have served:

• at least six (6) consecutive months as a Club President AND
• at least twelve (12) consecutive months as a Lieutenant Governor, a Division Governor, an Area Governor or a combination thereof.

LIEUTENANT GOVERNOR of MARKETING (LGM)

Under the guidance of the District Governor, makes the benefits of Toastmasters membership available to greater numbers of people. Plans, develops, implements, and directs short-term and long-term District marketing objectives. Develops and directs programs for new Club development. Club rescue efforts, Club membership promotion, and membership retention.

Responsible for achieving Distinguished District goals for membership and Club growth.
At the time of taking office, the Lt. Governor Marketing shall have served a least 6 months as a Club President and at least 12 consecutive months as a Lt. Governor, a Division Governor or an Area Governor, or combination thereof.

Duties: The Lieutenant Governor Marketing (LGM) is the third ranking member of the District Executive Committee, and presides over that body and the District Council in the absence of the District Governor and Lieutenant Governor Education and Training.

The LGM is responsible for:

• the development, direction, and coordination of an overall marketing plan necessary for building new member Clubs;
• the increase in individual membership and retaining members in the District;
• the recruitment and training of District marketing teams; and
• the formulation of specific membership building recognition programs.

The LGM shall attend District Council meetings.

Qualifications: At the time of taking Office, the Lieutenant Governors shall have served:

• at least six (6) consecutive months as a Club President AND
• at least twelve (12) consecutive months as a Lieutenant Governor, a Division Governor, an Area Governor or a combination thereof.

DIVISION GOVERNORS

Achieve the mission of the District within the Division, accomplishing District goals in membership building and retention, Club extension, and educational accomplishments.

Ensure that each Club realizes its mission and fulfills its responsibilities to its members. Responsible for achieving Distinguished Division goals and for ensuring the Areas and Clubs within the Division achieve distinguished status. Serves the

Division Clubs by providing the District support and resources through the Area Governors.
A Division Governor shall have served at least 6 consecutive months as a member of a District Council (e.g. Club President, Vice President Education, Area Governor, District Secretary, and District Treasurer).

Duties: The Division Governors shall coordinate the activities of Area Governors within the Division, and provide Area Officers with a supervisory head for counsel, information, and service.

Division Governors must:

• Strive to achieve Distinguished Division recognition
• Contact Area Governors at least monthly
• Ensure 100% of Area Governors are trained; follow-up after training; & provide ongoing support;
• Ensure net gain of one (1) Club or more;
• Hold at least two (2) Division Council Meetings each year
• Participate in District training, Executive Committee meetings, District Conferences and District Council meetings.

Qualifications: At the time of taking Office, the Division Governors shall have served at least six (6) consecutive months as members of a District Council.

AREA GOVERNORS Duties: The Area Governors shall be responsible for the member Clubs within their Areas and shall represent the District Governor and, if applicable, the Division Governor to the Clubs in their Areas. As presiding Officer of the Area Council, the Area Governor shall hold regular Area Council Meetings, and shall appoint (or provide for the election by Clubs in the Area of) an Area staff for the conduct of Area activities between Area Council Meetings. The Area Governor shall perform such other duties as the District Governor and District Council may prescribe.

Area Governors must:

• Focus on membership growth and educational achievements (Strive to achieve Distinguished Area recognition)
• Motivate and assist each Club in the Area to become a Distinguished Club
• Make at least two (2) Club visits; make a presentation during each visit on one or more of the following topics: Distinguished Club Program; Communication & Leadership Tracks; or Membership Growth & Development.
• Ensure that each Club understands the service roles of the Area Governor and the District.
• Contact Club Presidents monthly
• Ensure no net Club loss in the Area; build at least one new Club within the Area
• Hold at least two (2) Area Council Meetings
• Participate in District Training, Executive Committee meetings, District Conferences and District Council meetings.

Qualifications: Insofar as practicable, the Area Governors shall have served as members of a District Council.

PUBLIC RELATIONS OFFICER (PRO) Duties: The Public Relations Officer serves under the direction of the District Governor and is responsible for the development and administration of a public relations program that will provide improved understanding by individual members of Clubs and the public of the opportunities available for personal development in the Toastmasters International Communication and Leadership programs.

Qualifications: Insofar as practicable, the Public Relations Officer shall have served as Club VP of Public Relations and member of a District Council.

DISTRICT SECRETARY Duties: The District Secretary shall have custody of this District’s Administrative By-laws and all other records and documents of this District; shall keep the minutes of the meetings of the District Council and District Executive Committee; and shall transmit the same to the successor. The District Secretary shall have charge of all District correspondence, and shall perform such other duties as may be prescribed by the District Governor or District Council.

Qualifications: Insofar as practicable, the District Secretary shall have served as Club Secretary.

DISTRICT TREASURER Duties: The District Treasurer shall have charge of all funds and other personal property of the District and shall transmit the accounts and all undistributed funds to the successor. The District Treasurer shall disburse all funds upon order of the District Governor, as provided herein, and shall perform such other duties as may be prescribed by the District Governor or District Council.

Qualifications: Insofar as practicable, the District Treasurer shall have served as Club Treasurer.

DISTRICT COUNCIL: The District Council shall consist of the District Executive Committee, as defined in Article XI(a) hereof, and the Club President and Vice President Education from each member Club in the District. These shall be the only voting members of the District Council ....
(Article IX, District Administrative Bylaws)

DISTRICT EXECUTIVE COMMITTEE: The District Governor, the Lieutenant Governor Education and Training, the Lieutenant Governor Marketing, the Public Relations Officer, the District Secretary, the District Treasurer, the Area Governors, and any Division Governors, together with the Immediate Past District Governor, shall be the District Executive Committee ....
(Article XI, District Administrative Bylaws)