District Timeline 2020-2021

Date/Time Frame Event
June 1 – August 31 Club Officers Training – Virtual
June 1 – August 31 Division and Area Directors Training – Virtual
June 20 Division and Area Director Training Part #1 – Virtual
July 1 – October 31 Area Director Club Visits and Reports 1st Round
July 18 Division and Area Director Training Part #2 – Virtual
July 18 District Executive Committee (DEC) Meeting – Virtual
August 1 – September 30 Smedley Award – Membership building program
August 15 Due Renewal Cycle Starts
July 31, August 1, 2, 8, 9 District Trio Training – Virtual
Week of August 24th International Business Meeting – Virtual
Week of August 24th International World Championship of Public Speaking Contest – Virtual
August 31 Last day for Club Officer Training
September & October District Executive Committee (DEC) Divisional Meetings, PA & NJ – Division Director option based on state guidelines
September 26 District Executive Council Meeting

  • Approve budget
  • Approve appointments
  • Other District business
September 30 October Dues Renewal Deadline
September 30 Smedley Award period ends
October (10 or 24?), 2020 District Awards Banquet
October 24 District Executive Committee Meeting

  • District Officer reports
  • Contest training for Directors
October 31 Area Director Report Submission Deadline 1st round (online)
November 1 – December 31 Officer Elections held (Semi-Annual Clubs only)
(November) December 1 – February 28 Club Officer Training
December 31 Officer Lists are Due (Semi-Annual Clubs only)
January 1 – April 30 Area Director Club Visits and Reports 2nd Round
January 15 Due Renewal Cycle Starts
January & February District Executive Committee (DEC) Divisional Meetings, PA & NJ
January 2020 Mid-Winter Training – District Trio –
February 1 – March 31 Talk Up Toastmasters – Membership Building Program
January, 2021 Club Contests
February 28, 2021 Club Officer Training Ends
February, 2021 Area Contests
March 27, 2021 DEC Meeting – Tentative – Location TBD
March 2021 Division Contests
March 31 Talk Up Toastmasters Ends
March 31 Dues Renewal Deadline
April 23 – 25, 2021 District 38 Conference in Breinigsville, PA
April 24, 2021 District Contest
April 30, 2021 Area Director Report Submission Deadline 2nd round (online)
by May 1 Remind Clubs of the Club Officer Nomination and Election process
May 1 – June 30 Beat the Clock – Membership Building Program
by May 1 Notify Club about Club Officer elections to be held in May
June ?? Incoming Area and Division Director Training
June 30 Club Officer List Deadline
June 30 Beat the Clock Ends
June 30 Toastmasters Year Ends
Time to Celebrate our Members’ Accomplishments!